Personal data protection

Data controller

Who the data controller is and whom to contact

The controllers processing personal data are the Notary Office of JUDr. Martin Selecký and the Notary Office of JUDr. Zuzana Sabová, both with their registered office at M. R. Štefánika 3544/30, Trebišov.

The data protection officer under Article 37 GDPR is the Chamber of Notaries of the Slovak Republic (Notárska komora Slovenskej republiky) — it supervises the lawfulness and security of the processing of personal data and is your point of contact for any questions or requests concerning personal data protection:

• e-mail: gdpr@notar.sk
• postal address: Notárska komora Slovenskej republiky, Krasovského 13, 851 01 Bratislava

Purposes

The purposes for which we process personal data

We process personal data mainly for the following purposes:

• the performance of notarial activity — drawing up and issuing documents, certifications, notarial custody (escrow), entries in and extracts from the central notarial registers,
• the proceedings of the judicial commissioner — inheritance (probate) proceedings, including ascertaining the deceased's assets through the registers designated by law, and the annulment of documents,
• the special activities of a notary — for example, entries in the Register of Public Sector Partners (Register partnerov verejného sektora),
• the administration of the notary office — including the Central Information System of the Notarial Profession (CIS) and the official notice board,
• compliance with statutory obligations — accounting and tax obligations, protection against the legalisation of proceeds of crime, data and IT system security,
• archival, personnel, legal, statistical and marketing purposes — to the extent described in the full wording of the policy.

Depending on the purpose, the legal basis is mainly compliance with legal obligations, performance of a contract, a task carried out in the public interest, a legitimate interest or your consent (Article 6(1) GDPR).

Recipients

Whom we disclose data to

We endeavour not to disclose personal data to other recipients unless this is necessary. To the extent necessary, and depending on the purpose, we disclose them mainly to the Chamber of Notaries of the Slovak Republic (which operates the CIS and the central registers for notaries), other notaries, public authorities (for example ministries, courts and insurance companies in inheritance searches), the office's technical and accounting suppliers and postal undertakings. The full list of recipients can be found in the PDF document.

As a result of the use of cloud services in the CIS, data may be transferred to third countries (in particular the USA); the transfers are secured by appropriate safeguards under Articles 45 and 46 GDPR (standard contractual clauses, the EU-US Data Privacy Framework). We do not carry out automated decision-making producing legal effects concerning you.

Retention period

How long we retain the data

We retain personal data for no longer than is necessary for the purpose for which they are processed; the period generally follows from the legislation and from the notary's records management plan. For example, notarial files are retained for as long as the office exists and subsequently in the custody designated by law, camera system recordings for no more than 72 hours and records of entry to the office for no more than 1 year. Detailed periods for the individual purposes are set out in the full wording of the policy.

Your rights

Your rights

As a data subject you have, under the GDPR, in particular:

• the right of access to personal data (Article 15),
• the right to rectification and completion (Article 16),
• the right to erasure (Article 17),
• the right to restriction of processing (Article 18),
• the right to data portability (Article 20),
• the right to object to processing based on a legitimate or public interest, including direct marketing (Article 21),
• the right to human intervention in automated individual decision-making (Article 22).

Where we process data on the basis of your consent, you have the right to withdraw that consent at any time; the withdrawal does not affect the lawfulness of processing carried out before it was withdrawn.

You may send requests concerning your rights electronically or in writing to the contact details of the data protection officer given above. Handling a request is free of charge; the basic time limit for handling it is one month. When handling it, we may ask you for reliable verification of your identity — it is our duty to prevent data from being provided to an unauthorised person.

You also have the right to lodge a complaint at any time with the supervisory authority, which is the Office for Personal Data Protection of the Slovak Republic (Úrad na ochranu osobných údajov SR) — more at www.dataprotection.gov.sk (opens in a new window).